And be sure to account for differing time zones for virtual meeting attendees. Avoid scheduling the meeting for the very beginning or end of the day, especially if the meeting is likely to run long. Make sure you choose a time that’s likely to be convenient. Your invitation letter should always answer three questions: 1. That’s shorter than the average 70 characters for desktop platforms with Gmail or Outlook, making your email stand out in people’s mobile inboxes.Įven if the meeting details are included in the calendar invite, list them in the body of your email message. Aim for a concise subject line of no more than 41 characters or seven words. For example:Įmail open rates on mobile devices are going up, and mobile screens have room for only a limited number of characters. Yours should be clear and concise, including only what’s necessary to introduce the meeting.
The SuperOffice survey also found that almost 34% of recipients open an email based on the subject line. Once you’ve set up the sender account, you can get down to business. According to SuperOffice, over 45% of email recipients decide whether to read a message based on who sent it, and Pinpointe marketing research shows that a personal name gets more opens than a company name - 15% to 35% or more, to be specific.
Whenever possible, the email should come from you or another person, rather than your company or team. Before you start writing the calendar invite, make sure you have something engaging where the recipient sees “Sender.” (If you’re in a hurry, feel free to jump right to the meeting email examples and email templates.) How to structure a meeting invitation emailįirst things first. Whether your event is a formal meeting or informal gathering, large or small, here's what you need to know to create an engaging invitation and boost response rates. This article will help you to craft a successful meeting invitation email.
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